1. Who is responsible for data processing?
The person responsible within the meaning of the data protection laws, in particular the EU General Data Protection Regulation (GDPR), is:
(Fakultätsgruppe Mannheim der Europäischen Jurastudentenvereinigung) e.V.
University of Mannheim, P.O. Box 103462, 68131 Mannheim, Germany
Register court: Amtsgericht Mannheim
The registered association is legally represented by the board of directors, which consists of the
president Vanessa Wüllner, vice president Sarah Westphal and the
treasurer Johannes Lenzinger.
2. For what purpose do the person responsible or third parties process your data and on what legal basis?
The person responsible processes your personal data in accordance with the provisions of the GDPR and the Bundesdatenschutzgesetz (BDSG).
a) Performance of contract (Art. 6 I 1 lit. b GDPR)
Membership and contribution administration
For the purpose of membership administration, first and last name, residential address, date of birth, e-mail address, mobile phone number and date of membership are processed. In addition, the bank details are processed for fee administration purposes. Personal data will not be passed on to third parties.
Participation in events
Furthermore, the person responsible processes personal data when you register for an event that is organised in whole or in part by the person responsible. This includes in particular events (e.g. L@W events, institutional visits, lectures, presentations), competitions (e.g. Negotiation Competition, Client Interview Competition, Moot Court) and study visits.
Data processing is carried out exclusively to ensure that the event runs smoothly. It may be necessary to transfer data to third parties who are involved in the organisation of the events. The data will not be used by the person responsible or, as agreed, by third parties for purposes other than that organisation. Should it be necessary for the data to be passed on to third parties for a specific event, we will explicitly point this out during the registration process.
b) Within the scope of balancing legitimate interests (Art. 6 I 1 lit. f GDPR)
General use of the website
In order for us to be able to offer and operate the website technically at all, the person responsible, the German Section of the European Law Students' Association e.V., processes the following data ("ELSA-Germany") and, if applicable, contract processors, process personal data when visiting our website.
In principle, you can use the website without disclosing your identity. When you access our website, information of a general nature is automatically collected using a cookie. This information (server log files) includes, for example, the type of web browser, the operating system used, the domain name of your Internet service provider and similar information. This information is technically necessary for the correct delivery of content requested by you from the website and is mandatory when using the Internet. In particular, they are processed for the following purposes:
- Ensuring a trouble-free connection to the website,
- Ensuring the smooth use of our website,
- Evaluation of system safety and stability as well as
- for other administrative purposes.
The processing of your personal data is based on our legitimate interest in the aforementioned purposes of data collection. We do not use your data to draw conclusions about your person.
Anonymous information of this kind is only evaluated statistically by us in order to optimise our website and the technology behind it. A passing on to not mentioned third parties, for commercial or non-commercial purposes, does not take place.
Embedded YouTube videos
"Piwik" marketing and analysis service
c) Based on your consent (Art. 6 I S.1 lit. a GDPR)
Pictures taken during events
During the events of the responsible person or of third parties, pictures are regularly taken of the participants for public relations purposes. These are then published on the website (https://www.elsa-mannheim.de) and in social media (Facebook, Instagram). The responsible person will only take pictures of you if you have given your prior consent. You will not suffer any disadvantages if you refuse your consent. In addition, a given consent with effect for the future is at any time without giving reasons freely revocable. Please note that the publication of images on the Internet entails risks. The picture can possibly be found by search engine. A complete deletion of the picture is just as little guaranteed as the protection against abuse by third parties. Especially in non-EU countries there can be only insufficient legal protection possibilities.
If you contact us by e-mail, you give us your consent for the purpose of establishing contact. For this purpose, a valid e-mail address must be provided. This is used to assign the request and then answer it. The information you provide will be stored for the purpose of processing the enquiry and for possible follow-up questions.
3. How long will my data be stored?
If necessary, the person responsible will process and store your personal data for the duration of your membership and until the initiation and processing of your membership has been completed.
Personal data processed for the administration of memberships and dues will be stored in written form for up to three years during the current membership and for purposes of proof and documentation after the year of termination of membership.
Personal data processed for participation in events will be deleted within 30 days of the end of the event. You will be informed of the storage period for image recordings as part of the instructions on consent.
Personal data and analysis data collected through the use of the website will be anonymized and deleted within 14 days. Cookies are session cookies and are deleted at the end of the session. Data that are processed for the establishment of contact are deleted after the final conclusion of the communication.
4. What rights do I have as a data subject?
You can exercise the following rights at any time using the contact details provided by the person responsible:
- Information about your data stored with us and their processing,
- Correction of incorrect personal data,
- Deletion of your data stored with us,
- Restriction of data processing if we are not yet allowed to delete your data due to legal obligations,
- Objection against the processing of your data by us and
- Data transferability if you have consented to data processing or have concluded a contract with us.
If you have given us your consent, you can revoke it at any time with effect for the future.
You can complain to the supervisory authority responsible for you at any time:
The State Data Protection Officer for Data Protection and Freedom of Information
Königstrasse 10a, 70173 Stuttgart, Germany
Phone: 0711/ 615541-0
We reserve the right to adapt this data protection declaration so that it always complies with the current legal requirements. Your renewed visit will then be subject to the new data protection declaration.
We would like to point out that no secure transmission is guaranteed during data transmission via the Internet (e.g. communication by e-mail).